Accounts Receivable Clerk

About the Company

We are seeking an experienced and detail-oriented Accounts Receivable Clerk to join our finance team. In this role, you will manage incoming payments, issue invoices, reconcile accounts, and ensure smooth, timely collections. The ideal candidate brings strong accounting principles, proficiency in QuickBooks, and excellent English communication skills to maintain professional relationships with clients and stakeholders.

About the Role

In this role, you will manage incoming payments, issue invoices, reconcile accounts, and ensure smooth, timely collections.

Responsibilities

• Invoicing & Processing: Generate, verify, and post daily/monthly customer invoices, credit memos, and payment receipts.
• Accounts Reconciliation: Perform regular account reconciliations to ensure accuracy in the general ledger and resolve any billing discrepancies.
• Collections & Follow-Up: Monitor outstanding balances and communicate professionally with clients via email and phone to secure timely payments.
• QuickBooks Management: Maintain up-to-date and accurate financial records, client profiles, and payment histories within QuickBooks.
• Financial Reporting: Prepare regular aging reports, cash flow summaries, and account status updates for management review.
• Cross-Functional Support: Collaborate with internal departments (sales, customer support, operations) to resolve billing disputes and clarify account terms.

Qualifications

• Accounting Background: 2+ years of hands-on experience in accounting or accounts receivable functions. Strong grasp of basic accounting concepts (general ledger, double-entry bookkeeping, debits/credits).
• Software Proficiency: Proven, practical experience using QuickBooks (Online or Desktop) for billing, invoicing, and reporting.
• Language Skills: High fluency in English (spoken and written) is required for daily client interactions, professional email drafting, and internal communication.
• Soft Skills: Exceptional attention to detail, strong problem-solving abilities, high integrity, and excellent time-management skills.

Preferred Skills

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration.
• Prior experience in a business process outsourcing (BPO) or multi-client account setting.

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