Associate Chief of Staff the Co Founders

Radicle Science is seeking an exceptional, AI-native Associate Chief of Staff to serve as a force multiplier to Co-Founders Pelin Thorogood and Dr. Jeff Chen.

This is a high-leverage, founder-facing role designed for a high-ceiling operator ready to grow into strategic leadership as Radicle scales. You may come from an executive assistant, executive operations, founder associate, project management, or operations background. This is not a traditional administrative role — it blends executive operations, founder leverage, project coordination, AI-enabled systems building, and strategic follow-through.

The right person thrives in dynamic environments, brings order to complexity, and moves with urgency, judgment, and creativity. After meetings, you've already reviewed the notes, identified priorities, drafted follow-ups, updated trackers, and moved the work forward — without being asked.

This role is built for the AI era. You will use agentic AI — Claude, ChatGPT, workflow automation, and emerging tools — not as a nice-to-have, but as your core operating system. You'll be expected to 10x your own output through AI and help build the operational infrastructure that lets Radicle move faster than companies 10x our size. If you're not already experimenting with AI agents, automations, and LLM-powered workflows in your daily work, this role is probably not for you.

• Own and continuously optimize the operating rhythm of the co-founders, including calendars, inboxes, meeting preparation, travel, communications, and priority management
• Ensure Pelin and Jeff are fully prepared for high-stakes meetings with agendas, materials, context, desired outcomes, and follow-up plans
• Dynamically prioritize and re-prioritize based on evolving business needs, strategic importance, and founder bandwidth
• Draft polished communications, manage timely follow-through, and help ensure critical relationships and priorities do not fall through the cracks

• Use AI tools, LLMs, agentic workflows, and automations to plan, draft, synthesize, organize, and accelerate execution
• Build and continuously improve AI-enabled systems that multiply executive and organizational productivity
• Identify and implement opportunities to automate repetitive workflows across scheduling, communications, meeting notes, research, reporting, and follow-up
• Continuously explore, evaluate, and deploy new AI tools and workflows that help Radicle move at the speed of AI
• Help establish Radicle’s internal playbook for AI-augmented operations

• Track key meetings, decisions, action items, owners, deadlines, and next steps to ensure momentum and accountability
• Independently review meeting notes — including AI-generated summaries — identify priorities, and drive follow-up without needing detailed direction
• Support the cadence of leadership meetings, company rocks, strategic initiatives, board preparation, investor follow-ups, hiring priorities, partnerships, and other founder-led projects
• Translate conversations into decisions, owners, next steps, and accountability loops

• Support cross-functional projects led by Pelin and Jeff from planning through execution
• Coordinate across internal stakeholders to reduce friction, surface blockers, and keep priorities moving
• Prepare high-quality materials for leadership meetings, retreats, board interactions, investor discussions, and strategic initiatives
• Serve as a central coordination point for direct reports, leadership team members, advisors, partners, and other key stakeholders

• Coordinate seamless business and occasional personal travel, including flights, accommodations, itineraries, and related logistics
• Plan and execute high-quality internal and external events, including venue selection, guest experience, logistics, and menu planning
• Maintain and organize key relationships across investors, partners, advisors, clients, prospects, and external stakeholders
• Represent Radicle with polish, warmth, discretion, and strong judgment

• 4–8+ years of experience in exec