Executive Operations & Project Manager

Executive Operations & Project Manager

Location: Los Angeles, CA (Hybrid)

Job Type: Independent Contractor (1099)

Hours: Approximately 10 Hours per Week to Start

Compensation: $25–35/hour (Based on Experience)

About Viva Wellness Drip

Viva Wellness Drip is a rapidly growing concierge wellness company dedicated to delivering premium healthcare experiences directly to our clients. We specialize in mobile IV therapy, wellness injections, peptide programs, aesthetic treatments, concierge nursing, corporate wellness services, luxury hospitality partnerships, and wellness activations throughout the United States.

As we continue expanding our services, partnerships, and operations, we're looking for an exceptionally organized, proactive, and resourceful Executive Operations & Project Manager to work directly alongside our founders and help drive the company's next stage of growth.

This is an exciting opportunity to become one of the first operational leaders within a fast-growing company where you'll gain exposure to nearly every aspect of the business—from operations and project management to strategic initiatives, marketing, hiring, partnerships, and company-wide growth.

Position Overview

This is not a traditional Executive Assistant position.

We're looking for someone who enjoys bringing structure to a fast-moving business, solving problems before they arise, keeping projects organized, and ensuring nothing falls through the cracks.

As our Executive Operations & Project Manager, you'll serve as the operational right hand to our founders, helping coordinate priorities, manage projects, improve communication across departments, and keep multiple business initiatives moving forward simultaneously.

Every day will look different. One day you may be coordinating a new service launch, the next you may be helping onboard new contractors, organizing company documentation, following up on strategic partnerships, or helping prepare for a major corporate wellness event.

If you're someone who thrives in an entrepreneurial environment, enjoys wearing multiple hats, and wants to grow alongside a rapidly expanding company, we'd love to hear from you.

Key Responsibilities:

Executive Operations

• Manage executive calendars, scheduling, and meeting coordination.
• Organize weekly priorities and executive action items.
• Track deadlines and ensure follow-through on key initiatives.
• Prepare meeting agendas and document action items.
• Coordinate executive travel and logistics when needed.
• Assist with executive correspondence and internal communications.

Project Management

• Keep company projects organized and moving forward.
• Coordinate timelines across multiple departments.
• Follow up with vendors, contractors, partners, and internal team members.
• Assist with launching new services, programs, and business initiatives.
• Help identify operational bottlenecks and recommend solutions.
• Ensure projects are completed accurately and on schedule.

Business Operations

• Organize company files, documents, and internal systems.
• Maintain and update Standard Operating Procedures (SOPs).
• Assist with contractor onboarding and administrative processes.
• Help improve operational workflows and efficiencies.
• Coordinate communication between departments.
• Support day-to-day administrative and operational needs.

Cross-Functional Support

Work closely with our founders and collaborate with departments including:

• Business Development
• Marketing
• Operations
• Clinical Services
• Dispatch & Wellness Coordinators
• Inventory Management
• Events & Corporate Wellness

You'll help ensure projects remain aligned, organized, and progressing efficiently across the organization.

Qualifications:

Required

• Minimum 3 years of experience supporting executives, founders, or leadership teams.
• Strong project management and organizational skills.
• Excellent written and verbal communication.
• Exceptional attention to detail.
• Ability to prioritize multiple projects simultaneously.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Google Workspace and Microsoft Office.
• Ability to work indepen